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APS4 Executive Assistant – Baseline Clearance
Ref. MF01150319

SOS Recruitment is currently recruiting an experienced Executive Assistant. This opportunity will be offered on an initial 13 week hourly rate contract commencing ASAP.

Working as the Executive Assistant, you will be responsible for ensuring smooth management and organisation of the Executives’ office, using excellent judgement to identify, delegate and escalate priorities as they arise. Your duties may include;

  • Extensive diary and inbox management – prioritisation of email correspondence, coordination of meeting requests including room bookings, invites and agendas for meetings and appointments.
  • Co-ordinate preparation of high quality written presentations, ministerial briefs, submissions and letters for the Executive, including drafting some material.
  • Co-ordinate travel; including flight and accommodation booking, travel allowances and reimbursements.
  • Develop and maintain effective, professional relationships with a range of internal and external stakeholders
  • Manage finances; including credit card reconciliations, payment of invoices, purchase orders and financial reports. Using excellent judgement, establish and manage requests for information and escalate priorities.

    To succeed in this role, you will possess;

  • Excellent interpersonal skills and an advanced level of oral and written communication.
  • Highly developed planning and organising skills, including the ability to proactively problem solve, manage conflicting priorities and achieve results in tight timeframes.
  • Demonstrated ability to self-manage and exercise common sense and discretion.
  • A proactive and willing approach
  • A personable yet professional manner
  • Experience working as an Executive Assistant within the APS.

    This is a security assessed position. Applicants must be an Australian citizen, with successful candidate either holding or having the ability to obtain a Baseline Australian Government security clearance or undergo other employment suitability checks.

    Please note in order to be considered for this opportunity, you must have a police check.

    SOS Recruitment is committed to the principles of workplace diversity and equity in employment and we encourage applications from Aboriginal and Torres Strait Islanders, people with disabilities, women, people with family responsibilities, people with diverse linguistic and cultural backgrounds, religious beliefs and LGBTIQ people.

    Please complete the following to register your interest in this position:

    Your Name
    Contact Number
    Your Email
      Tick if you are already registered with SOS
      Do you have a current government security clearance? If yes, in comments, please confirm what level you are cleared to, and when you obtained the clearance.
    Attach Resume
    Security Question: What is 2 plus 7
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